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DairySutra

Features

Everything a dairy does, in one place.

Twelve connected areas that share one record of every litre and every rupee. Pick one to explore.

Deliveries

Daily routes, one tap per house.

Tomorrow's route is planned from subscriptions every night. Delivery staff tap Delivered, Partial or Missed, even with no signal at 5 am.

  • Morning and evening routes in stop order
  • Planned vs actual litres kept separately
  • Partial and missed with reasons
  • Bulk entry for owner-run dairies
  • Who delivered, and when, on every record
Counter staff scanning a paneer packet with a phone at a clean dairy shop counter

Deliveries

Tomorrow's route is planned from subscriptions every night. Delivery staff tap Delivered, Partial or Missed, even with no signal at 5 am.

  • Morning and evening routes in stop order
  • Planned vs actual litres kept separately
  • Partial and missed with reasons
  • Bulk entry for owner-run dairies
  • Who delivered, and when, on every record

Subscriptions

Every customer's daily plan: products, morning and evening quantities, agreed rate and weekly schedule. Changes start on a date and never rewrite the past.

  • Multiple products per customer
  • Different AM / PM quantities
  • Weekly schedules, start and end dates
  • Pause, resume, stop
  • Full version history

Holidays

Customers request a holiday from their phone, you approve it, and those litres disappear from the route and the bill automatically.

  • Date ranges, morning / evening / both
  • Customer requests with approve / reject
  • Extra milk and quantity changes
  • Calendar view for every customer
  • Overlaps and delivered days protected

Counter sales

Quick sale with best-seller chips, barcode scanning, item and bill discounts, and split payments across cash, UPI and credit.

  • Barcode scan, works offline
  • Cash, UPI, bank, credit, partial
  • UPI QR for the exact amount
  • Shareable PDF receipts
  • Reversals that stay on record

Monthly billing

Generate invoices for every subscriber from what was actually delivered, minus approved holidays, plus extras, retail purchases, discounts and old balances.

  • Daily, weekly, monthly or custom cycles
  • Pre-checks before billing
  • Clear line-by-line breakdown
  • Credit notes, never silent edits
  • PDF to share with customers

Payments & dues

Record payments in any mode, allocate them to bills automatically, and keep advances. Every customer and supplier has a ledger with a running balance.

  • Allocation to oldest bills first
  • Advances and partial payments
  • Credit limits with warnings
  • Customer and supplier ledgers
  • Duplicate-proof entries

Milk collection

Record milk bought from each farmer by shift with quantity, FAT and SNF. The rate and amount are calculated and frozen at that day's price.

  • Supplier-specific rates
  • FAT / SNF range checks
  • Save & next supplier flow
  • Weekly payouts with allocation
  • Reversals for wrong entries

Stock

Every litre and packet in and out is a recorded movement. Low-stock alerts, wastage, transfers and monthly counts keep stock honest.

  • Minimum stock alerts
  • Wastage and transfers with reasons
  • Physical count reconciliation
  • Stock value
  • Complete movement history

Staff & salary

Add delivery boys, counter staff and your accountant with exactly the access they need. Mark attendance and calculate salaries with advances deducted.

  • Seven roles, owner-controlled rights
  • Daily attendance and leave
  • Monthly, daily, hourly or commission pay
  • Advances adjusted automatically
  • Activity of every user

Expenses

Snap the bill, pick a category, submit. Owners approve with one tap and the expense lands in the books.

  • Receipt photos
  • Draft, submit, approve
  • Category reports
  • Reversals instead of deletes

Reports & accounts

Fourteen reports from daily sales to balance sheet, built on real double-entry accounting your CA will recognise.

  • Sales, purchase, expense, cash flow
  • Profit & loss, balance sheet, trial balance
  • Customer and supplier outstanding
  • PDF and Excel export
  • Period closing

Works offline

Everything works without internet and syncs on its own when the phone is back online. You always see what is waiting to sync.

  • Full offline use
  • Automatic background sync
  • Clear sync status
  • Conflicts shown, never silently overwritten
  • Several phones, one dairy

Rules we never break

Your books stay honest by design.

No silent edits

Posted sales, payments, deliveries and bills are never changed. Corrections are new entries with who, when and why.

Old rates stay old

Change the milk rate from a date. Past deliveries and invoices keep the price they were made at.

Books that balance

Real double-entry accounting underneath: every entry balances, every balance comes from the ledger.

Early access · Android

Be one of the first dairies on Dairy Sutra.

Early access is free. Tell us about your dairy and we'll set you up and listen to what you need.